DORC - Darwin Off Road Cyclists

Mountain Biking, Trail rides and and adventures in Darwin, Northern Territory Australia

Know your DORC Committee

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We are fast approaching that time of year where all DORC committees roles become vacant and elections for a new committee are held. The DORC AGM is scheduled to occur in early February, following the end of our financial year on 31st October. It’s a time to get together, reflect on what we’ve achieved over the last twelve months and welcome new committee members who bring with them new enthusiasm and fresh ideas.

We urge you to consider the contribution you could make to the committee by joining in any of the following capacities:

  • President
  • Vice President
  • Secretary
  • Public Officer
  • Treasurer
  • General committee member

You can nominate for a committee role a written nomination sent to DORC minimum seven days before the AGM or by nomination in person at the AGM.   If you’re considering nominating, please have a chat to one of our current committee members

You can request a copy of the constitution by sending us an email to darwinoffroadcyclists@gmail.com

Over the coming weeks we will showcase each of these roles to give you more detail about what they do and how you can get involved.

Treasurer

If you think you need to be a finance expert to be the Treasurer, think again! You can do this role with limited financial experience but you’ll also be every member’s best mate because let’s face it, without you there would be no money for the post race BBQ!

In a nutshell

The Treasurer plays a key role in managing the club’s finances including ensuring that it meets its financial obligations as a registered Incorporated Association in the NT. Sounds like a big deal we know, but what you’ll really be doing is things like:

  • Reimbursing committee members who make purchases on behalf of the club,
  • Ensuring the club has a cash float for race BBQs,
  • Reconciling transactions in the bank account,
  • Ensuring grant funds are spent in line with grant agreements, and
  • Preparing monthly club financial reports

Why we think you can do it

If being the provider of the race BBQ treats isn’t enough of a sweetener we should probably let you know that we have recently put a few additional things in place to make the Treasurer’s role easier:

  1. We ditched the paper! DORC finances are now managed electronically on cloud based systems that you can access anywhere, anytime.
  2. In 2018 we moved to a software system called Xero. This super intuitive system makes managing our finances simpler because it recognises which accounts to reconcile transactions to, generates invoices and receipts quickly, and will even produce your monthly committee reports with just a few clicks. It also means fewer mistakes, but if you do happen to make any they’re easily fixed. Better still the system is very easy to learn.
  3. Our current Treasurer will be there to help! Emma has been a dedicated and passionate Treasurer, but a change of commitments means she simply can’t take on the Treasurer role full time for another term. She does however still have a vested interest in seeing DORC succeed, and as such will be available to give you a thorough handover as well as support you for months to come if you feel you need it.

The nitty gritty

According to the DORC Constitution

  1. The Treasurer must:
    1. receive all moneys paid to or received by the Association and issue receipts for those moneys in the name of the Association;
    2. pay all moneys received into the account of the Association within 5 working days after receipt;
    3. make any payments authorised by the Committee or by a general meeting of the Association from the Association’s funds; and
    4. ensure payments are approved by him or her and at least one other committee member, or by any 2 other committee members authorised by the Committee.
  2. The Treasurer must ensure the accounting records of the Association are kept in accordance with section 41 of the Act.
  3. The Treasurer must coordinate the preparation of the Association’s annual statement of accounts.
  4. If directed to do so by the President, the Treasurer must submit to the Committee a report, balance sheet or financial statement in accordance with that direction.
  5. The Treasurer has custody of all securities, books and documents of a financial nature and accounting records of the Association unless the members resolve otherwise at a general meeting.
  6. The Treasurer must perform any other duties imposed by this Constitution on the Treasurer.

Still have questions?

If you’re considering expressing you interest in this role but have more questions contact:
Emma Host, current Treasurer on:
E: treasurer@dorc.com.au
M: 0458486253